Board governance is based on the regularity of meetings. Board meetings whether they are bi-monthly, quarterly, or monthly, assist leaders accomplish important tasks within the context of annual strategic responsibilities such as policy and conformity, budget and audit, elections, appointments and so on.
A good board portal allows board members and administrators to easily access meeting materials, documents and other documents from any device. This makes it easier for the board to run productive meetings and plan for them.
In addition to being an excellent tool to prepare for meetings board portals also provide an easy and secure method to share and organize documents. With central storage of files, directors will no longer have to dig through a sea of email attachments to locate what they need. The best portals for board meetings offer advanced security features to make it difficult for malicious actors to gain unauthorised access to sensitive information. This includes 256-bit AES encryption, multi-factor authentication, and GDPR compliance.
There are a myriad of board management software options available but not all of them are created identical. It is important to carefully consider different options when choosing the right software for your business. During demonstrations, you should ask prospective vendors about their user-friendly features and how to start. You don’t want to spend an inordinate amount of time learning how to use a brand new tool particularly in the event that your board is in a hurry.
Be sure to take into consideration the pricing model of a vendor and whether they charge for additional administrators and users as well as training or storage for data. Some vendors offer the opportunity to try their product for a period of time that will help you decide whether the product will meet your needs.