In-person meetings permit more natural conversations and nonverbal signals, which aren’t possible in a virtual setting. However, with a bit of planning and effort, nonprofits can ensure efficient meeting dynamics even when switching to a virtual format.

Virtual board meetings can be equally https://seboardroom.com/how-to-structure-nonprofit-board-positions productive as in-person sessions by using the best practices. Take note of the following suggestions to ensure that your meetings will be successful and entertaining:

Comprehensive Preparation

Virtual meetings require a more thorough preparation than in-person meetings. A detailed agenda, with clearly defined discussion topics and time limits for each topic should be shared ahead of the meeting to ensure directors can conduct research on any information they require and make suggestions or questions before the meeting begins.

Share meeting materials early

It’s easy to lose track of time during a virtual meeting when you are able to easily check your email or social media. Make it a point to provide all required meeting materials, documents and documents at a minimum of a week before the session. Doing so will help to ensure that participants don’t waste precious meeting time and allow them to participate with discussions and participate in the decision-making process.

Use a virtual board administration software platform, such as OnBoard to provide your board members with access to all the necessary resources and materials prior to the date of the meeting. In this way you will avoid the common distractions of technical issues and connectivity problems which can cause delays or derail meetings. To avoid these issues ensure that you have your board’s management software provider to test all equipment and links for every participant prior to the meeting.