Remote board meetings are a virtual version of a traditional face-to-face board meeting, where you and other participants join via an easy-to-use, secure online platform. Instead of spending time or cash on travel expenses, your team can join the meeting from the comfort of their own office or home.
The first step to having a successful remote board meeting is to choose the best video conference software that is secure, accessible and filled with useful tools. Once you’ve selected the best one, be sure to conduct a test run prior to the meeting to ensure all participants are comfortable with the software and can start using it quickly.
You should also study the rules and regulations in your state regarding remote meetings. There may be legal restrictions, so consult your board’s administrator or lawyer before arranging meetings.
It’s also an excellent idea to mute your microphone when you’re not speaking so that other members can clearly hear your conversation. This helps keep the meeting on schedule by avoiding interruptions that can be a hassle for everyone.
Additionally, it is important to establish clear goals and time limits for the meeting prior to when you begin. It will help you keep the meeting on track and finish everything on your agenda. This will help keep your remote board members interested and focused during the call.